DUNURE COMMUNITY COUNCIL MINUTES OF MEETING HELD IN KENNEDY HALL ON TUESDAY 17 MAY 2016
DCC / Minutes of Meeting 17 May 2016 / Page 1
SEDERUNT: Alex Gibson (Chair), Andy Guthrie (Vice-Chair), Roy Storie (Treasurer), Steven Izatt
PRESENT: Sandra Goldie, Colette McGarva, PC James Jamieson, PC Graeme Gordon
APOLOGIES: Angus Craig
MEMBERS OF THE PUBLIC: -
1. ADOPTION OF PREVIOUS MINUTES (19 April 2016): Proposed: Andy Guthrie / Seconded: Roy Storie
2. POLICE REPORT: Various Incidents were reported throughout the wider Dunure Community boundary over the past month, the vast majority of which related to activities within Craig-Tara. Nothing of any note within, or surrounding, the villages of Dunure and Fisherton. It was noted that the locked gates inside of Dunure Castle were open. This presents a number of safety and security risks. Andy will advise Janey McCreath (Kennedy Hall & Park Committee). The Police Officers were thanked for their attendance, and left the Meeting at this point.
3. COUNCILLOR’S REPORT: Sandra explained the various ongoing issues within SAC. The main topic of conversation was the Strike Action currently being undertaken by the Waste & Recycling Department. Sandra explained that talks remain ongoing, and that all parties are hopeful of a successful resolution. The interruption in service is confined to the Week 12-18 May 2016 only. The Green, Blue and Brown Bins will be collected as normal after that time, until further notice.
4. LINK OFFICER’S REPORT: Colette updated us on the various matters she is (or has been) assisting with. In summary:
(a) Seahorses Sculpture: Planning approval has been granted. Action is now with the Dunure Youth Club and the Harbour Committee.
(b) Promotion & Marketing: Promotional Flyers have been prepared, seeking members of the public to volunteer for involvement in the Community Council. These have been placed within Community Notice Boards, and uploaded to the Website. The Community Council currently needs another 2-3 persons, including a Secretary, and additional persons to represent the Community in the North Carrick Community Benefit (NCCB) company.
(c) Social Media: SAC Graduate Intern to assist with linkage of Website to Social Media. Andy will make contact with Colette next week regarding this issue.
DCC / Minutes of Meeting 17 May 2016 / Page 2
(d) Community Transport: NCCB is seeking responses from local residents on the status of Community Transport. Survey Forms to be obtained and distributed.
(e) Participatory Budgeting Event: A SAC “open” night was held on 07 May 2016. Funding (of up to £1,000) was available for local Initiatives. This was successful, and a broad range of Communities received Funding. Colette will email a summary of the various causes which were successful in obtaining Funding. It is expected that this will become an annual event.
(f) Beach Clean-Up (and Future Events): The recent Beach Clean-Up by local schoolchildren was a great success. Various SAC Departments will assist with future events.
(g) Castle Burn Debris: The clearance of vegetation and other debris from blocked parts of the Castle Burn is the responsibility of SAC (Housing). Colette advised that a Quotation was being obtained for this work, and that it will be undertaken shortly.
(h) Dunure Community Action Plan: A meeting is to be arranged to discuss how this 5-year Plan is best moved forward. Participants to be identified. Dates to be agreed.
(i) Strengthening our Communities Workshop: Colette advised that she is able to give a Presentation on Community Engagement if sufficient members of the Community are interested in attending. We will let her know. She suggested a Community Newsletter will be helpful in reaching-out to, and engaging with, everybody in the Community. Colette will provide a sample Newsletter, and we will give this idea some consideration. Resourcing is an issue. VASA is an option. A Stall at the Gala Day is also an option. The objective of these Initiatives is to promote the work of the Dunure Community Council, and the various other Volunteer Organisations operating within the Community, and attract new members.
(j) Administration Grant: Forms to be completed and returned to SAC. Roy explained that he will attend to this, as normal, upon completion of the annual Financial Audit.
(k) Camping in Kennedy Park. Colette advised that she had received an inquiry regarding Camping (including access to the Toilets) in Kennedy Park as part of the Duke of Edinburgh Award. Steve advised that he had received a similar inquiry from Sarah-Lee McKechan of “Spark of Genius” via the Website, and had routed it to Janey McCreath (Kennedy Hall & Park Committee). Steve advised that he had also received an inquiry through the Website from Christine McLeod of “Dovetail Funerals” regarding the potential hire of Kennedy Hall for a memorial service, which he had also forwarded to Janey.
(l) Ayrshire Roads Alliance (ARA) Issues: It was noted that temporary repairs to a number of potholes located in Station Road, Castle View, Kennedy Drive, Carrick Place and Arran View had been undertaken throughout the Village in the past week. This is appreciated. Meantime, Steve will email Colette a summary of the remaining issues which we are keen to pursue. This will comprise:
The status of ongoing Inspections (including the provision of copies of Reports);
The status of the Traffic Speed Survey recently undertaken on Station Road;
The “Children Crossing” Flashing-Signs located near to Fisherton Primary School;
Re-marking of the “Give-Way” lines at the bottom of Kennedy Drive.
5. MATTERS ARISING:
(a) A Secretary is desperately needed. Various members of the Dunure Community Council are carrying-out the secretarial tasks, but this is not sustainable. Angus has provisionally advised of a cost of £35 to obtain a third-party Secretary to attend and prepare Minutes of each Meeting. But this would absorb a significant proportion of our annual operating Budget. It was agreed, at least initially, that Steve will prepare a Flyer regarding the work of the Dunure Community Council generally – and including a request for a Secretary (with the possibility of reimbursement). Steve will send the Flyer to Colette for printing. Then the Dunure Youth Club will be asked to deliver it to as many households as possible. If we cannot find a suitable volunteer, then we will have to recruit (and pay for) a Secretary.
(b) Steven will email Colette a short note on the various Meetings which have been held this past Year, and include copies of Minutes of Meetings from March 2016 and April 2016. Colette will forward this information to her colleague (Marie Welsh) to update her records.
(c) Angus has completed and returned information in regard to the Insurance requirements requested from Highland Regional Council.
(d) Alex, Andy and Roy will complete the Office Bearer Forms, and the related Data Protection Forms, and return them to SAC. Steve and Angus are not required to do this.
(e) Following our receipt of a Grant of £4,950 from SAC Rural Access Panel, Steven ordered, and has now taken delivery of, the new Football and Rugby Posts to be installed in Kennedy Park. Two Quotations have been received for their installation. Both are similar, and both are (unfortunately) more than the available Budget. Steven will commence negotiations with both vendors to obtain the best possible price.
(f) Alex has been following the installation of Superfast Broadband. There are many aspects to this. But it would appear that progress is being made. BT (Open Reach) Engineers are working at various locations throughout the Community.
(g) The NCCB Small Grant of £3,300 has been allocated. See previous Minutes.
(h) It was noted that Jean McGinn had passed a box containing various archives relating to the work of the Dunure Community Council to Elaine McQuade. We will arrange to collect this from Elaine, and store it safely.
DCC / Minutes of Meeting 17 May 2016 / Page 4
6. FINANCIAL REPORT: The Financial Position, as at 17 May 2016, for the Working Fund (Bank Account No. 00584730) is as follows:
Opening Balance: £9,426.44 Cheques Out: (£28.99) (£3,401.67) (£200.00) -------------------------------------------------- Closing Balance: £5,795.78 --------------------------------------------------
Note: Cheques will become payable for installation of the new Football and Rugby Posts, for the new Fire Doors in Kennedy Hall, and for the Ramp Entrance at the “hole-in-the-wall”.
The Financial Position, as at 17 May 2016, for the Community Hall Fund (Bank Account No. 00584765) is unchanged from previous, and stands at £3,145.42.
7. CORRESPONDENCE Not discussed in detail. Relevant emails are distributed by Alex and Andy to other members of the Dunure Community Council upon receipt.
8. PLANNING APPLICATIONS & DECISIONS Not discussed in detail. Weekly and Monthly Registers of Planning Applications & Decisions are available for inspection online at SAC Planning. Link here:
http://publicaccess.south-ayrshire.gov.uk/online-applications/search.do?action=weeklyList
9. ANY OTHER BUSINESS Discussion took place on the matter of ownership and operation of the Dunure Harbour by the “Dunure Harbour Committee Association Ltd.”, in light of Mr. Hobson Rankin’s inquiry at our last Meeting. The Community Council has received the following advice from SAC:
“Dunure Harbour is not a South Ayrshire Council Asset. It is not owned by SAC, nor is it leased by SAC. In addition, no Harbour Management Agreement was required by the Crown under Statute on this Harbour, unlike others”.
Given that our role is to “support and complement SAC in its matters of policy and operation”, and to “express the wider views of the entire community (with respect to such)”, the general consensus was that this matter lies beyond our remit, and that we do not in any event have the resources or the expertise to investigate this issue. We must recommend that Mr. Hobson Rankin, in the first instance, takes-up this matter directly with the Harbour Committee.
10. DATE OF NEXT MEETING The next Meeting will be held on 21 June 2016. The Annual General Meeting will also be held.
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