Dunure: 2016

Wednesday 21 September 2016

Dunure Community Council minutes 20 Sep 20016

MEMBERS OF THE PUBLIC:

Janey McCreath

L. ADOPTION OF PREVIOUS MINUTES (16August 2015):

Proposed: Roy Storie / Seconded: Alex Gibson.

2. POLICE REPORT:

24 lncidents, all specific to the villages of Dunure and
Fisherton, were reported to the Police

between the period 16 August 2016 to 20 September 2016.
Comprising:

(a) 11 Calls for lnformation, Advice or Assistance;

(b) 6 Road Traffic Violations (mostly speeding motorrycles);

(d) 2 Assaults;

(e) 1 Stalking Charge (breach-of-the-peace); and

(f) 1 Housebreaking (theft of tools from a locked garage).

It was noted that this was considerably higher than
previous. The Police Officers fielded some

general questions on Crime, on Crime Prevention, and on
Police Background Checks, were

thanked for their attendance, and left the Meeting at this
point.

3. COUNCILLOR'SREPORT:

No Councillor(s) present. There has been no representation
from SAC Councillors for the past

three meetings. Colette will request the attendance of a
Councillor at our next meeting.

4. LINK OFFICER'S REPORT:

Colette advised of the following:

Strengthening our Communities Workshop: Colette can give a
Presentation on Community

Engagement if sufficient members of the Community are
interested in attending. We will

let her know. So far no-one in the Community has expressed
any interest.

CommuniN Councils Conference: This will be held in Ayr on 18
November 2Ot6. Andy has

circulated details. Members of the Community Council are
encouraged to attend.

Participatory Budqetins Event: Another Funding Event will be
held early 20\7. Colette will

advise us of the confirmed date, and of the submission date
for applications.

Carrick Communitv Councils Forum: Colette will check on the
status of this organisation.

Avrshire Roads Alliance (ARA) lssues: See Summary below:

1. Traffic Speed Survey Results (& Findings) for Station
Road

The Community Council acknowledges receipt of the
Assessment, and notes that the

average speed of vehicles crossing the speed-monitoring
cable installed at the mid-point

on Station Road (Location 4) was 33.8 mph, which is
in-excess of the 30 mph speed limit.

Despite this, the Community Council notes ARA advice that:

'the current collision record, and the speed survey results,
do not support o speed limit

reduction, but ARA will continue to monitor this oreo",
ond "Police Scotland do not support

the introduction of o reduced speed limit on Stotion
Rood".

The Community Council requests a copy of the Raw Data
gathered from the Speed Survey

at Location 4, and a copy of the referenced advice provided
by Police Scotland, and details

of how ARA will continue to monitor this area.

7. Our letter on the dangerous nature of Station Road dated
17 September 2015.

The Community Council notes the statement of ARA
Representative: "l hove driven the

rood todoy (20 September 2016), ond see no evidence of
donger on the corriogewoy".

It remains the opinion of the Community Council, and local
residents, that Station Road

presents many dangers to vehicles, ryclists, pedestrians and
school-children, due to:

(a) vehicles exceeding the 30 mph speed limit (now validated
by the Speed Survey);

(b) the transitions from 30 mph to 60 mph, then back to 30
mph;

(d) no street lighting;

a very-narrow (typically less than three feet wide) pavement
- on one side only;

overgrown hedgerows on the west side; and

overgrown trees on the east side.

The Community Council requests a formal response to our
referenced letter.

3. Speed-Activated Warning Signs at the School

The Community Council notes ARA Representative advice that:

"the speed octivoted sign was visited by Engineers in
Moy of this yeor ond reported to be

fully operotionol", ond "l drove the route todoy,
ond the sign worned me to slow down. I

hod no woy of checking if the pictogram operotes os it was
out-with the times stipuloted".

The Community Council notes that the subject matter of the
complaint has always been

the (non) operation of the triangular Children Crossing
pictogram element of the Sign, and

not the speed-reduction warning element.

The Community Council notes the content of the "Site
Fault Report Form", and seeks

clarity on the "Customer" trained to use the
school timer software, and who was informed

about the requirement to test fixed electrical
installations.

Responses to Faults reported via the ARA Website

The Community Council requests clarity on the response which
is provided by ARA, within

the published service commitment of seven working days, to a
Member of the Public who

reports a Fault using the ARA Website.

Potholes on Castle View

The Community Council notes ARA advice that "/ hove
visited the oreo todoy ond would

not consider all of the surface defects to be within o
cotegory 1-,2 or 3. However, I hove

instructed our teom to corry out repoirs tomorrow, including
o significont pothole on

Horbour Rood outside no 5".

The Community Council notes and appreciates this commitment.
Note: Essential Repairs

were carried-out on 2l September 2076.

Copies of lgcal Road-lnspection Reports

The Community Council understands the following lnspection
Regime is undertaken:

(a) An Annual lnspection of Kennedy Drive, Arran View,
Carrick Place, and Harbour View.

The next lnspection will occur on or around 22March2017;

(b) A 3-Month lnspection of Station Road, Castle View, and
from Castle View to Dunure

Mains. The next lnspection will be on or around 18 November
2016;

lnspection will be on or around 03 October 2016.

The Community Council requests copies of all lnspection
Reports.

7. ARA Representative attendance at next CommuniW Council
Meeting

The Community Council notes the requirement to provide
timely requests for ARA

Representative attendance at Community Council Meetings.

The Community Council requests the attendance of ARA
Representative at the next

Community Council Meeting scheduled for 18 October 2016, to
discuss each of the

matters detailed above, and to respond to other issues
concerning local residents.

5. MATTERS ARISING:

(a) Alex to check whether he has completed the Office Bearer
Forms, and the related Data

Protection Forms, and returned them to SAC.

(b) The new Football & Rugby Posts have been installed
in Kennedy Park. An additional Bollard

has also been installed behind one of the Rugby Posts to
prevent Cars from gaining access.

Some redundant materials are still to be removed. Janey
willfollow-up with the lnstaller.

Alex volunteered to attend to this if it is not dealt with
promptly.

Community. lt is now "live" and available to
certain households. Residents are advised to

check availability with their Service Provider (i.e. BT,
SKY, Virgin, Talk-Talk etc.).

(d) The NCCB Small Grant of f3,3OO has been allocated. See
previous Minutes for details of

beneficiaries. Steve circulated Evaluation Reports to all
beneficiaries. These have been

completed and returned to Angus, for issue to NCCB. A
'Thank-You" card was received

from Dunure Youth Club. This was appreciated.

(e) We are grateful to Elaine McQuade for delivering the Box
of Archives relating to Dunure

Community Council. Steve has reviewed all content, and
uploaded certain items to the

Website (including our Constitution, Minutes of Meetings for
the past 10-Years, and Roy's

Report on the "Geography & Setting of the Villages
of Dunure and Fisherton"). The Box

will now be relocated ar.d stored safely in Kennedy Hall.

(f) Steve advised that the Dunure Community Council Website
has recently been improved,

and encouraged all to visit. www.dunure.net

6. F!NANCIAL REPORT:

The financial position, for the Working Fund (Bank Account
00584730), is f3,391.40.

Note: Cheques of f50 and f60 were issued to the Dunure Youth
Club and to the Kennedy Hall

& Park Committee respectively, as our annual
contributions. A cheque (of f1,500) will also

soon become payable to the Kennedy Hall & Park Committee
as our contribution to the cost

of new Fire Doors in Kennedy Hall. And so our balance will
be approximately f1",800.

The Financial Position for the Community Hall Fund (Bank
Account 00584765), is unchanged

from previous, and stands at f3,L45.42.

Roy to arrange for Steve to be an additional signatory on
cheques.

7. CORRESPONDENCE

Not discussed in detail. Relevant emails are distributed by
Andy. Colette will also arrange to

forward any important communications from SAC to Steve.

8. PTANNING APPLICATIONS & DECISIONS

Not discussed in detail. Weekly and Monthly Registers of
Planning Applications & Decisions

are circulated by Andy, and are available for inspection
online at SAC Planning. Link here:

http://pu blicaccess.south-avrshire.gov.uk/on
line-applicatio0s/sea rch.do?action=weeklvList

9. ANY OTHER BUSINESS

Steve obtained a Quote from "Owen Kerr Signs" for
an additional Community Notice Board

to be located near the School, for the benefit of residents
living in the new Hope Homes

(Ladywell) Development. The cost is f 1,230. As our Working
Fund balance s f 1",800, it was

agreed to defer a decision on this item until we have some
additionalfunds.

A response has been provided to Mrs Dorothy Ward, regarding
the potential conflict of

interest between the local Shop and the Mobile Van which
operates in Kennedy park.

Angus attended an NCCB Directors Meeting on 24 August2Ot6,
and will circulate a copy

of the Minutes, and information on funding streams, to
Steve.

Steve is making good-progress on the application-pack to
LEADER for Funding to restore

the Lighthouse. The deadline for submissions is 20 October
20L6, but we hope to submit

the Application by 30 September 2076. When Steve has
completed the Application, Alex

will liaise with the Harbour Committee on this issue.

5. Two members of the Community (Janey McCreath and Ronnie
Auld) confirmed they will

become Members of the Community Council. This is very much
appreciated. We have

completed the "co-opting" Forms, and Steve will
submit these to SAC. We look forward to

welcoming both of them on-board.

6. Roy advised that he has, over the years, gathered various
articles and materials relating to

the history of the Villages of Dunure and Fisherton. Steve
will arrange to collectthese, scan

and upload them to the Website, and then return them to Roy.

7. Janey advised that Filming of additional scenes for
"Outlander (Series 2)" , in and around

the Castle, is scheduled for 28 September 2016. The Film
Crew will again use Kennedy Hall

for the storage of equipment.

8. Roy commented on the state of vegetation-growth behind
the Bus Shelter. We need a

Volunteer to tidy this up.

9. Roy noted the poor condition of the Post Box. Steve will
send an email to Royal Mail.

10. Angus (via NCCB) obtained a Defibrillator for the
Community. This is located (temporarily)

in Kennedy Hall. A Member of the Public (Mhairi Eaglesham)
has volunteered to be the

point-of-contact should anyone need to use this. Further
detalls on permanent location of

the Defibrillator, and its use, will be issued at a later
date.

10. DATE OF NEXT MEENNG

The Meeting concluded at 9.00pm.

The next Meeting will be held on 18 October 2016. Members of
the Public are welcome. We

hope to have a Representative from Ayrshire Roads Alliance
(ARA) in attendance, to discuss

Roads, Pavements & Street Lighting lssues.

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Thursday 19 May 2016

DUNURE COMMUNITY COUNCIL MINUTES OF MEETING HELD IN KENNEDY HALL ON TUESDAY 17 MAY 2016

DUNURE COMMUNITY COUNCIL MINUTES OF MEETING HELD IN KENNEDY HALL ON TUESDAY 17 MAY 2016

DCC / Minutes of Meeting 17 May 2016 / Page 1

SEDERUNT: Alex Gibson (Chair), Andy Guthrie (Vice-Chair), Roy Storie (Treasurer), Steven Izatt

PRESENT: Sandra Goldie, Colette McGarva, PC James Jamieson, PC Graeme Gordon

APOLOGIES: Angus Craig

MEMBERS OF THE PUBLIC: -

1. ADOPTION OF PREVIOUS MINUTES (19 April 2016): Proposed: Andy Guthrie / Seconded: Roy Storie

2. POLICE REPORT: Various Incidents were reported throughout the wider Dunure Community boundary over the past month, the vast majority of which related to activities within Craig-Tara. Nothing of any note within, or surrounding, the villages of Dunure and Fisherton. It was noted that the locked gates inside of Dunure Castle were open. This presents a number of safety and security risks. Andy will advise Janey McCreath (Kennedy Hall & Park Committee). The Police Officers were thanked for their attendance, and left the Meeting at this point.

3. COUNCILLOR’S REPORT: Sandra explained the various ongoing issues within SAC. The main topic of conversation was the Strike Action currently being undertaken by the Waste & Recycling Department. Sandra explained that talks remain ongoing, and that all parties are hopeful of a successful resolution. The interruption in service is confined to the Week 12-18 May 2016 only. The Green, Blue and Brown Bins will be collected as normal after that time, until further notice.

4. LINK OFFICER’S REPORT: Colette updated us on the various matters she is (or has been) assisting with. In summary:

(a) Seahorses Sculpture: Planning approval has been granted. Action is now with the Dunure Youth Club and the Harbour Committee.

(b) Promotion & Marketing: Promotional Flyers have been prepared, seeking members of the public to volunteer for involvement in the Community Council. These have been placed within Community Notice Boards, and uploaded to the Website. The Community Council currently needs another 2-3 persons, including a Secretary, and additional persons to represent the Community in the North Carrick Community Benefit (NCCB) company.

(c) Social Media: SAC Graduate Intern to assist with linkage of Website to Social Media. Andy will make contact with Colette next week regarding this issue.

DCC / Minutes of Meeting 17 May 2016 / Page 2

(d) Community Transport: NCCB is seeking responses from local residents on the status of Community Transport. Survey Forms to be obtained and distributed.

(e) Participatory Budgeting Event: A SAC “open” night was held on 07 May 2016. Funding (of up to £1,000) was available for local Initiatives. This was successful, and a broad range of Communities received Funding. Colette will email a summary of the various causes which were successful in obtaining Funding. It is expected that this will become an annual event.

(f) Beach Clean-Up (and Future Events): The recent Beach Clean-Up by local schoolchildren was a great success. Various SAC Departments will assist with future events.

(g) Castle Burn Debris: The clearance of vegetation and other debris from blocked parts of the Castle Burn is the responsibility of SAC (Housing). Colette advised that a Quotation was being obtained for this work, and that it will be undertaken shortly.

(h) Dunure Community Action Plan: A meeting is to be arranged to discuss how this 5-year Plan is best moved forward. Participants to be identified. Dates to be agreed.

(i) Strengthening our Communities Workshop: Colette advised that she is able to give a Presentation on Community Engagement if sufficient members of the Community are interested in attending. We will let her know. She suggested a Community Newsletter will be helpful in reaching-out to, and engaging with, everybody in the Community. Colette will provide a sample Newsletter, and we will give this idea some consideration. Resourcing is an issue. VASA is an option. A Stall at the Gala Day is also an option. The objective of these Initiatives is to promote the work of the Dunure Community Council, and the various other Volunteer Organisations operating within the Community, and attract new members.

(j) Administration Grant: Forms to be completed and returned to SAC. Roy explained that he will attend to this, as normal, upon completion of the annual Financial Audit.

(k) Camping in Kennedy Park. Colette advised that she had received an inquiry regarding Camping (including access to the Toilets) in Kennedy Park as part of the Duke of Edinburgh Award. Steve advised that he had received a similar inquiry from Sarah-Lee McKechan of “Spark of Genius” via the Website, and had routed it to Janey McCreath (Kennedy Hall & Park Committee). Steve advised that he had also received an inquiry through the Website from Christine McLeod of “Dovetail Funerals” regarding the potential hire of Kennedy Hall for a memorial service, which he had also forwarded to Janey.

(l) Ayrshire Roads Alliance (ARA) Issues: It was noted that temporary repairs to a number of potholes located in Station Road, Castle View, Kennedy Drive, Carrick Place and Arran View had been undertaken throughout the Village in the past week. This is appreciated. Meantime, Steve will email Colette a summary of the remaining issues which we are keen to pursue. This will comprise:

 The status of ongoing Inspections (including the provision of copies of Reports);

 The status of the Traffic Speed Survey recently undertaken on Station Road;

 The “Children Crossing” Flashing-Signs located near to Fisherton Primary School;

 Re-marking of the “Give-Way” lines at the bottom of Kennedy Drive.

5. MATTERS ARISING:

(a) A Secretary is desperately needed. Various members of the Dunure Community Council are carrying-out the secretarial tasks, but this is not sustainable. Angus has provisionally advised of a cost of £35 to obtain a third-party Secretary to attend and prepare Minutes of each Meeting. But this would absorb a significant proportion of our annual operating Budget. It was agreed, at least initially, that Steve will prepare a Flyer regarding the work of the Dunure Community Council generally – and including a request for a Secretary (with the possibility of reimbursement). Steve will send the Flyer to Colette for printing. Then the Dunure Youth Club will be asked to deliver it to as many households as possible. If we cannot find a suitable volunteer, then we will have to recruit (and pay for) a Secretary.

(b) Steven will email Colette a short note on the various Meetings which have been held this past Year, and include copies of Minutes of Meetings from March 2016 and April 2016. Colette will forward this information to her colleague (Marie Welsh) to update her records.

(c) Angus has completed and returned information in regard to the Insurance requirements requested from Highland Regional Council.

(d) Alex, Andy and Roy will complete the Office Bearer Forms, and the related Data Protection Forms, and return them to SAC. Steve and Angus are not required to do this.

(e) Following our receipt of a Grant of £4,950 from SAC Rural Access Panel, Steven ordered, and has now taken delivery of, the new Football and Rugby Posts to be installed in Kennedy Park. Two Quotations have been received for their installation. Both are similar, and both are (unfortunately) more than the available Budget. Steven will commence negotiations with both vendors to obtain the best possible price.

(f) Alex has been following the installation of Superfast Broadband. There are many aspects to this. But it would appear that progress is being made. BT (Open Reach) Engineers are working at various locations throughout the Community.

(g) The NCCB Small Grant of £3,300 has been allocated. See previous Minutes.

(h) It was noted that Jean McGinn had passed a box containing various archives relating to the work of the Dunure Community Council to Elaine McQuade. We will arrange to collect this from Elaine, and store it safely.

DCC / Minutes of Meeting 17 May 2016 / Page 4

6. FINANCIAL REPORT: The Financial Position, as at 17 May 2016, for the Working Fund (Bank Account No. 00584730) is as follows:

Opening Balance: £9,426.44 Cheques Out: (£28.99) (£3,401.67) (£200.00) -------------------------------------------------- Closing Balance: £5,795.78 --------------------------------------------------

Note: Cheques will become payable for installation of the new Football and Rugby Posts, for the new Fire Doors in Kennedy Hall, and for the Ramp Entrance at the “hole-in-the-wall”.

The Financial Position, as at 17 May 2016, for the Community Hall Fund (Bank Account No. 00584765) is unchanged from previous, and stands at £3,145.42.

7. CORRESPONDENCE Not discussed in detail. Relevant emails are distributed by Alex and Andy to other members of the Dunure Community Council upon receipt.

8. PLANNING APPLICATIONS & DECISIONS Not discussed in detail. Weekly and Monthly Registers of Planning Applications & Decisions are available for inspection online at SAC Planning. Link here:

http://publicaccess.south-ayrshire.gov.uk/online-applications/search.do?action=weeklyList

9. ANY OTHER BUSINESS Discussion took place on the matter of ownership and operation of the Dunure Harbour by the “Dunure Harbour Committee Association Ltd.”, in light of Mr. Hobson Rankin’s inquiry at our last Meeting. The Community Council has received the following advice from SAC:

“Dunure Harbour is not a South Ayrshire Council Asset. It is not owned by SAC, nor is it leased by SAC. In addition, no Harbour Management Agreement was required by the Crown under Statute on this Harbour, unlike others”.

Given that our role is to “support and complement SAC in its matters of policy and operation”, and to “express the wider views of the entire community (with respect to such)”, the general consensus was that this matter lies beyond our remit, and that we do not in any event have the resources or the expertise to investigate this issue. We must recommend that Mr. Hobson Rankin, in the first instance, takes-up this matter directly with the Harbour Committee.

10. DATE OF NEXT MEETING The next Meeting will be held on 21 June 2016. The Annual General Meeting will also be held.

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