Wednesday 25 May 2011
Tuesday 10 May 2011
DUNURE COMMUNITY COUNCIL ANNUAL GENERAL MEETING Will take place in the Kennedy Hall, Dunure On Tuesday 17 May 2011 at 7.30pm
DUNURE COMMUNITY COUNCIL ANNUAL GENERAL MEETING
Will take place in the Kennedy Hall, Dunure On Tuesday 17 May 2011 at 7.30pm
AGENDA
Mr Peter Mason (Maybole C/C)
will attend and speak at 7.30pm before we carry on with our Annual General Meeting
1. Apologies
2. Adoption of previous minutes
3. Police Business
4. Councillor’s Report
5. Link Officer’s Report
6. Matters arising
7. Financial Report
8. Open Forum
9. Correspondence
10. Any Other Business
11. Date of next meeting Tuesday 21 June 2011 (No meeting in July).
DUNURE COMMUNITY COUNCIL Minutes of MEETING HELD ON TUESDAY 19 April 2011 IN KENNEDY HALL, DUNURE, AT 7.30PM
SEDERUNT
: Mr Phil Findlay(Chair); Mr Roy Storie(Treasurer); Mrs Jean McGinn, (Secretary) Mr A Guthrie; Mr Adam Montgomerie; Mrs Dorothy Ward.
IN ATTENDANCE
: Mrs Thea Pettigrew (Link Officer); Councillor Sandra Goldie; Ms Janice Kelly, Team Leader - Operations (Roads Dept).
APOLOGIES: Mr Rod Kruse.
2. Adoption of minutes for meeting of Tuesday 15 March 2011
Proposed by Mr Adam Montgomerie; Seconded Mr Roy Storie.
Ms Janice Kelly, Team Leader - Operations (Roads Department) attended our meeting and answered numerous questions on road maintenance. In advance of her visit we sent her some points raised by Mr Storie. This was replied to be email and Ms Kelly elaborated on the comments during her visit. She did also confirm that the area near Farm Park will be resurfaced earlier that the scheduled date of October 2011.
This is the email in full:-
RE: LOCAL ROADS COMMENTS AND QUESTIONS
Station Road from 30mph signs to Harbour Road near to Kennedy Drive.
&
A719 – Farm Park at Laigh Kyleston to entrance of Perryston.
I can confirm that the section of carriageway at the A719 Laigh Kyleston is scheduled for resurfacing this financial year.
During 2010 the roads service identified a number of sites that had previously received preparatory works for the procedure of surface dressing. The site in question was one of those areas that had previously been prepared using a screed of material to remove the surface defects with a view to returning within a two year period to apply the surface dressing treatment. This is standard practice for this treatment.
For this process the Roads service tendered a contract for the bituminous emulsion which was subsequently won by Colas Ltd. The process of application was then undertaken by our in house contractor.
The works at this location were carried out between 5-10 August 2010. On completion of the works there was no indication of any failure. The works themselves were supervised by our Depot manager and Technical Officer to ensure the process of application was applied correctly. Advance warning by the means of temporary signage was left out advising of No Road Markings and 10mph speed limit. Suction Brushing was carried out on completion of the application with further brushing being carried out as required. Road Marking renewal was instructed on 31 August 2010. Brushing and monitoring by our in house contractor has continued since the problem was identified.
There is no doubt that there has been a failure in the treatment, due to the chip loss, which could
have been due to a few contributory factors such as;
1. Weather on day of application was “showery” and may have contributed to early failure.
2. Works were carried out late season but within the recommended period.
3. Unrestricted traffic speed through works is a likely contributory factor in the early failure. We are always under pressure to fully open primary routes to vehicular traffic as soon as possible however the timescale for this is now under review.
4. It should be noted that although the existing road surface appeared to have little wrong with it, it had reached a stage where intervention was necessary to restore waterproofing and hence reduce the rate of further deterioration
5. More substantial works would have been the preferred option but this section did not appear on the priority list for resurfacing works. It was anticipated the treatment applied would prevent further deterioration of existing road surface until funds were available for hot rolled asphalt resurfacing. The cost of the subsequent works was £5145.
6. Further brushing/monitoring has continued since failure was identified.
It should be noted that the location in question is inspected on a regular basis regarding chip loss.
I trust this clarifies the point raised in Question A, in that these resurfacing techniques are standard and, in ordinary circumstances, fit for purpose.
With regards Question B, South Ayrshire Council has a duty to repair, as soon as possible, all defects reported to it or as arises during inspection. Therefore it is necessary to react to these defects by way of pothole repair patching. Due to financial restrictions we are unable in most cases to undertake a complete repair of all sites. With a limited budget available for resurfacing works we are unable to meet all the aspirations of our customers. This means the Roads staff and the Council are faced with the very difficult decisions about what roads should be included in the current programme and what can be safely left until more funding is made available.
The majority of works carried out are planned maintenance and are determined by the scoring matrix sheets, as part of our Carriageway Resurfacing Scheme Priority System. As this is a fairly new system, only a small percentage of our roads have been assessed to date. The inspectors are initially assessing the roads in their areas that are in the worst condition. Over time, all roads will be assessed so that we can formulate a long-term maintenance plan for our network as a whole and this is prioritised as through:
i) regular inspections of the entire road network which note safety defects, general condition and
assessment of likely deterioration over the coming 3 year period.
ii) analysis of the frequency of repairs
iii) level of use
Safety defects on the road network are identified through regular inspections and categorised for repair using the Roads Risk Matrix from the Well-maintained Highways Code of Practice for Highway Maintenance 2005.
Unfortunately, there are many road and footway resurfacing requests and needs which cannot be accommodated within the available budget.
Please be advised that we will continue to monitor and repair the roads and footways in your area until such times as we are able to carry out any resurfacing works.
Finally, in response to Questions C & D in the letter regarding the monitoring of workmanship and apparatus of public utilities and private contractors. I can confirm that within the new Roads Structure, a new Public Utility Inspector post has been created which should highlight any defective apparatus or failed reinstatements and improve the overall quality of reinstatements carried out by the all Public Utility Companies and Private Contractors. Such companies are liable for their apparatus and workmanship in the public road and this new inspector post is aimed entirely at resolving such issues as mentioned in your letter.
I trust the above information is of help. Craig Mitchell, Technician
3. POLICE REPORT
: No Community Officer in attendance.
4. COUNCILLORS’ REPORT
:
5. LINK OFFICER’S REPORT: Mrs Petticrew’s Department may be able to assist in moving tables and chairs to harbour for the Anniversary Celebrations.
6.. MATTERS ARISING:
Harbour Anniversary -
Plans for this event are moving forward. A marquee will be erected at the harbour for the festivities. Fisherton School children have been invited down on the Friday. Photos and memorabilia being gathered together for the Exhibition in the Kennedy Hall which will be open for most of the week beginning Monday 16 May.
7. FINANCIAL REPORT: The opening balance at 19 April 2011 amounts to £403.21
Withdrawals: Youth Club £50.00
Secy Expenses £40.00
Secy Honorarium £60.00
SACC Membership £25.00
Youth Ski Trip £60.00 £235.00
(Plus Interest £0.03) Balance £168.24
Community Hall Account Balance stands at £195.98 The sum of £2.300 from this account has been lent to Kennedy Hall & Park Committee.
8 OPEN FORUM: No members of the community present.
9 CORRESPONDENCE:
Strathclyde Police - Control Strategy Performance Update
Email from Peter Mason re Knoweside Windfarm
Leaflet from Community Energies Scotland
Scottish Natural Heritage Magazine Spring 2011
Letter from S A C re Rural Panel meeting on 21 April
S A C Tenants & Residents Forum agenda and minutes of previous meeting.
Fire Brigades Union Scotland - Scottish Government Consultation on their future.
Letter from Alison nelson, S A C re admin grant.
NHS “Working Towards a Healthier Carrick” event on Tuesday 10 May in Girvan.
Scottish Natural Heritage - SSSI Maidens to Doonfoot.
PLANNING:
Application alterations and extensions - 10 Carrick Place.
“ “ “ 15 Seaview
10. ANY OTHER BUSINESS:
An email from Peter Mason advised on a new consultation between HJ Banks and South Ayrshire Council re Wind Farm at Knoweside Hill. The majority of our members support this and a letter informing Planning of our support will be sent to Burns House.
Peter Mason asks to come along to one of our meetings to promote CCCF and we will arrange to have him attend our May meeting.
The meeting closed at 9.00pm and the next Meeting will take place on Tuesday 17 May 2011 at 7.30pm. THIS WILL BE THE ANNUAL GENERAL MEETING.
Will take place in the Kennedy Hall, Dunure On Tuesday 17 May 2011 at 7.30pm
AGENDA
Mr Peter Mason (Maybole C/C)
will attend and speak at 7.30pm before we carry on with our Annual General Meeting
1. Apologies
2. Adoption of previous minutes
3. Police Business
4. Councillor’s Report
5. Link Officer’s Report
6. Matters arising
7. Financial Report
8. Open Forum
9. Correspondence
10. Any Other Business
11. Date of next meeting Tuesday 21 June 2011 (No meeting in July).
DUNURE COMMUNITY COUNCIL Minutes of MEETING HELD ON TUESDAY 19 April 2011 IN KENNEDY HALL, DUNURE, AT 7.30PM
SEDERUNT
: Mr Phil Findlay(Chair); Mr Roy Storie(Treasurer); Mrs Jean McGinn, (Secretary) Mr A Guthrie; Mr Adam Montgomerie; Mrs Dorothy Ward.
IN ATTENDANCE
: Mrs Thea Pettigrew (Link Officer); Councillor Sandra Goldie; Ms Janice Kelly, Team Leader - Operations (Roads Dept).
APOLOGIES: Mr Rod Kruse.
2. Adoption of minutes for meeting of Tuesday 15 March 2011
Proposed by Mr Adam Montgomerie; Seconded Mr Roy Storie.
Ms Janice Kelly, Team Leader - Operations (Roads Department) attended our meeting and answered numerous questions on road maintenance. In advance of her visit we sent her some points raised by Mr Storie. This was replied to be email and Ms Kelly elaborated on the comments during her visit. She did also confirm that the area near Farm Park will be resurfaced earlier that the scheduled date of October 2011.
This is the email in full:-
RE: LOCAL ROADS COMMENTS AND QUESTIONS
Station Road from 30mph signs to Harbour Road near to Kennedy Drive.
&
A719 – Farm Park at Laigh Kyleston to entrance of Perryston.
I can confirm that the section of carriageway at the A719 Laigh Kyleston is scheduled for resurfacing this financial year.
During 2010 the roads service identified a number of sites that had previously received preparatory works for the procedure of surface dressing. The site in question was one of those areas that had previously been prepared using a screed of material to remove the surface defects with a view to returning within a two year period to apply the surface dressing treatment. This is standard practice for this treatment.
For this process the Roads service tendered a contract for the bituminous emulsion which was subsequently won by Colas Ltd. The process of application was then undertaken by our in house contractor.
The works at this location were carried out between 5-10 August 2010. On completion of the works there was no indication of any failure. The works themselves were supervised by our Depot manager and Technical Officer to ensure the process of application was applied correctly. Advance warning by the means of temporary signage was left out advising of No Road Markings and 10mph speed limit. Suction Brushing was carried out on completion of the application with further brushing being carried out as required. Road Marking renewal was instructed on 31 August 2010. Brushing and monitoring by our in house contractor has continued since the problem was identified.
There is no doubt that there has been a failure in the treatment, due to the chip loss, which could
have been due to a few contributory factors such as;
1. Weather on day of application was “showery” and may have contributed to early failure.
2. Works were carried out late season but within the recommended period.
3. Unrestricted traffic speed through works is a likely contributory factor in the early failure. We are always under pressure to fully open primary routes to vehicular traffic as soon as possible however the timescale for this is now under review.
4. It should be noted that although the existing road surface appeared to have little wrong with it, it had reached a stage where intervention was necessary to restore waterproofing and hence reduce the rate of further deterioration
5. More substantial works would have been the preferred option but this section did not appear on the priority list for resurfacing works. It was anticipated the treatment applied would prevent further deterioration of existing road surface until funds were available for hot rolled asphalt resurfacing. The cost of the subsequent works was £5145.
6. Further brushing/monitoring has continued since failure was identified.
It should be noted that the location in question is inspected on a regular basis regarding chip loss.
I trust this clarifies the point raised in Question A, in that these resurfacing techniques are standard and, in ordinary circumstances, fit for purpose.
With regards Question B, South Ayrshire Council has a duty to repair, as soon as possible, all defects reported to it or as arises during inspection. Therefore it is necessary to react to these defects by way of pothole repair patching. Due to financial restrictions we are unable in most cases to undertake a complete repair of all sites. With a limited budget available for resurfacing works we are unable to meet all the aspirations of our customers. This means the Roads staff and the Council are faced with the very difficult decisions about what roads should be included in the current programme and what can be safely left until more funding is made available.
The majority of works carried out are planned maintenance and are determined by the scoring matrix sheets, as part of our Carriageway Resurfacing Scheme Priority System. As this is a fairly new system, only a small percentage of our roads have been assessed to date. The inspectors are initially assessing the roads in their areas that are in the worst condition. Over time, all roads will be assessed so that we can formulate a long-term maintenance plan for our network as a whole and this is prioritised as through:
i) regular inspections of the entire road network which note safety defects, general condition and
assessment of likely deterioration over the coming 3 year period.
ii) analysis of the frequency of repairs
iii) level of use
Safety defects on the road network are identified through regular inspections and categorised for repair using the Roads Risk Matrix from the Well-maintained Highways Code of Practice for Highway Maintenance 2005.
Unfortunately, there are many road and footway resurfacing requests and needs which cannot be accommodated within the available budget.
Please be advised that we will continue to monitor and repair the roads and footways in your area until such times as we are able to carry out any resurfacing works.
Finally, in response to Questions C & D in the letter regarding the monitoring of workmanship and apparatus of public utilities and private contractors. I can confirm that within the new Roads Structure, a new Public Utility Inspector post has been created which should highlight any defective apparatus or failed reinstatements and improve the overall quality of reinstatements carried out by the all Public Utility Companies and Private Contractors. Such companies are liable for their apparatus and workmanship in the public road and this new inspector post is aimed entirely at resolving such issues as mentioned in your letter.
I trust the above information is of help. Craig Mitchell, Technician
3. POLICE REPORT
: No Community Officer in attendance.
4. COUNCILLORS’ REPORT
:
5. LINK OFFICER’S REPORT: Mrs Petticrew’s Department may be able to assist in moving tables and chairs to harbour for the Anniversary Celebrations.
6.. MATTERS ARISING:
Harbour Anniversary -
Plans for this event are moving forward. A marquee will be erected at the harbour for the festivities. Fisherton School children have been invited down on the Friday. Photos and memorabilia being gathered together for the Exhibition in the Kennedy Hall which will be open for most of the week beginning Monday 16 May.
7. FINANCIAL REPORT: The opening balance at 19 April 2011 amounts to £403.21
Withdrawals: Youth Club £50.00
Secy Expenses £40.00
Secy Honorarium £60.00
SACC Membership £25.00
Youth Ski Trip £60.00 £235.00
(Plus Interest £0.03) Balance £168.24
Community Hall Account Balance stands at £195.98 The sum of £2.300 from this account has been lent to Kennedy Hall & Park Committee.
8 OPEN FORUM: No members of the community present.
9 CORRESPONDENCE:
Strathclyde Police - Control Strategy Performance Update
Email from Peter Mason re Knoweside Windfarm
Leaflet from Community Energies Scotland
Scottish Natural Heritage Magazine Spring 2011
Letter from S A C re Rural Panel meeting on 21 April
S A C Tenants & Residents Forum agenda and minutes of previous meeting.
Fire Brigades Union Scotland - Scottish Government Consultation on their future.
Letter from Alison nelson, S A C re admin grant.
NHS “Working Towards a Healthier Carrick” event on Tuesday 10 May in Girvan.
Scottish Natural Heritage - SSSI Maidens to Doonfoot.
PLANNING:
Application alterations and extensions - 10 Carrick Place.
“ “ “ 15 Seaview
10. ANY OTHER BUSINESS:
An email from Peter Mason advised on a new consultation between HJ Banks and South Ayrshire Council re Wind Farm at Knoweside Hill. The majority of our members support this and a letter informing Planning of our support will be sent to Burns House.
Peter Mason asks to come along to one of our meetings to promote CCCF and we will arrange to have him attend our May meeting.
The meeting closed at 9.00pm and the next Meeting will take place on Tuesday 17 May 2011 at 7.30pm. THIS WILL BE THE ANNUAL GENERAL MEETING.
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